Radiology Documentation Standards

TL;DR

All internal X-ray orders must be created via the SystmOne Create Order interface — no manual forms. Complete the X-ray Word Template with mandatory fields, update the patient checklist, and mark ORDER COMPLETED after DICOM transfer. A JPG screenshot is uploaded as secondary backup.

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Documentation Workflow

Every internal X-ray request follows this sequence from order initiation through to completion and backup.

1

Order Creation

• Doctor initiates request via the Create Order interface from the Toolbar or Order Request Overview page.
• Choose the appropriate site for the X-ray.
• All X-ray orders must be done via SystmOne — no manual orders are permitted. This ensures every DICOM study is stored seamlessly.

2

Generate X-ray Word Template

Fill up mandatory fields in the form:

• Site of X-ray
• Clinical Indication / Diagnosis
• LMP for women of childbearing age Save the form using the Save For Future Editing button.

3

Checklist Update

Doctor must update the patient checklist with the ordered test name before directing the patient to the Radiology Unit.

4

Order Completion

Radiographer marks ORDER COMPLETED in the Request Order Overview page after the DICOM study is transferred to the PACS.

5

Screenshot Backup

A JPG screenshot of the X-ray image must be uploaded to the patient's SystmOne profile as a secondary backup.

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Patient Status Transitions

The patient's status in SystmOne is updated at each stage of the radiology workflow to reflect their current location and care phase.

Status	Triggered By	When
🟣 In Progress	Doctor	Patient is in consultation; X-ray being considered
🟢 Sent for Diagnostic	Doctor	ORDER created and patient profile saved in SystmOne
🟡 Returned from Diagnostic	Radiographer	After image acquisition and ORDER COMPLETED marked

Image Printing Policy

Image Printing Policy

• X-ray films are only printed for (1) referrals to ED, (2) Specialist Clinics, and (3) external referral patients returning to their originating clinic.
• Internal patients review images via PACS — no film printing required.